Create a signature in Outlook

  • Last updated on: 2019-05-14
  • Authored by: Candis Farmer

This article explains how to create an email signature by using Outlook®.

Create your email signature in Outlook

Create an email signature by using the following steps:

  1. Compose a new email message.

  2. Select Message from the toolbar at the top of the message.

  3. Within the Message menu, select Signature.

  4. Under Select signature to edit, choose New, and in the new signature dialog box, type a name for the signature.

  5. Under Edit signature, compose your signature.

    Note: You can change the features of your signature such as font, font colors, font size, as well as text alignment. You can also add links and images to your email signature.

  6. Under Choose default signature, select the email address you want to assign to the signature from the email account drop-down box. You can have different signatures for each email account.

Set a default signature in Outlook

Make a signature the default for all messages by using the following steps:

  1. Compose a new email message.

  2. Select Message from the toolbar at the top of the message.

  3. Within the Message menu, select Signature.

  4. Select the email address you want to assign to a default signature.

  5. Expand the New messages drop-down box and select your default signature.

  6. Expand the Replies/Forwards drop-down box and select your default signature.

  7. Choose OK to save your new signature and return to your message.

    Note: You need to add your signature to the message you composed in this example, but you don’t need to do this again going forward.

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