Export email address data from Outlook 2016 for Windows

  • Last updated on: 2017-10-19
  • Authored by: William Loy

This article describes how to export a copy of your email address data from Outlook 2016.

Prerequisites

  • Applies to: User
  • Difficulty: Easy
  • Time needed: Dependent on amount of data being exported
  • Tools required: Access to the Outlook account from which you want to export

For more information about prerequisite terminology, see Cloud Office support terminology.

If you need to export or import email address data from a different Outlook version, see Export and Import email address data using Outlook for a list of all version articles.

Export email address data

  1. In Outlook 2016, click File > Options.

  2. In the Outlook Options window, click Advanced.

  3. In the Export section, click Export.

    The Import and Export Wizard launches.

  4. In the Import and Export Wizard, click Export to a file, and then click Next.

  5. Click Outlook Data File (.pst), and then click Next.

  6. Select the folder that you want to export, and then click Next.

    In this case, select the email address at the top of the folder list and select the checkbox for Include subfolders to export all data.

  7. Click Browse, and then select the location where you want to save the .pst file.

    Note: Ssave the file somewhere that you can easily locate for later use, such as the Desktop.

  8. In the File Name box, type the name that you want to use for the new .pst file, and then click OK.

    Note: You might be prompted to enter a password. This is optional and you can click OK to skip it.

  9. Click Finish.

If you are ready to import the data into another Outlook 2016 profile, see Import email address data into Outlook 2016 for Windows.

Continue the conversation in the Rackspace Community.